PTSA BOARD MEMBER DESCRIPTIONS

Are you interested in becoming a PTSA Board Member, but don't know what the job entails?  You have come to the right place.  The following are the descriptions for the current PTSA Board & Committee positions.

 

We have elections at our General Meeting in May.  Please consider volunteering for a position.

 

President Responsible for leading PTSA toward specific goals chosen by its members. Creates agendas for and is presiding officer at Board and General Meetings. Acts as the primary liaison between PTSA and the school administration and coordinates PTSA events with the school’s Principal. Directly oversees officers, chairs, and committees.

Vice President &

Auction Chair

Acts as assistant to the President, supervises and coordinates the administration of the PTSA; Acts in the President’s place in the event of absence or resignation. Coordinates the Annual Auction event for Boca High PTSA, which could include selecting a venue, work on publicity, and other details associated with the event. The bulk of the Auction work takes place between January and April.
Treasurer Responsible for monitoring the inflow and outflow of all PTSA funds. Prepare Annual Budget and monthly financial reports for Executive Board meetings as well as regularly scheduled PTSA meetings. Coordinate with Co-Presidents, committee chairs, and other responsible parties to make deposits, pay all authorized bills promptly and monitor expenses to budget. Reconcile bank accounts and keep orderly records. Ensure insurance requirements are maintained and dues are paid. Coordinate tax return and filings with outside accountant.
Recording Secretary Creates meeting agendas, notifies Board Members and Membership of regularly scheduled meetings, and records and reports meeting minutes, in accordance with Bylaws. Sorts PTSA mail and distributes to appropriate party. 
Corresponding Secretary Coordinates with the school’s Principal and PTA Board for pertinent dates and information, and develops opportunities to place the school’s name, its achievements and activities before the public. 

Communications/

Website

This volunteer serves as the Webmaster of the Boca High PTSA website and is responsible for updating the site starting the summer before the upcoming school year. Volunteer vets the materials forwarded to them and then posts to the website. There is activity in August and at the beginning of the school year to update website for current school year and posting to the website continues throughout the year with current information, meeting minutes, etc. Manages and updates PTSA Facebook, Instagram & Twitter accounts, and all PTSA email accounts. 
College Fair Chair / Co-Chair The College Fair Chair (co-chair) coordinates and annual College Fair event. College fairs allow students to interact with admission representatives from a wide range of post-secondary institutions. The College Fair Committee helps plan and host this important event that allows students to connect with college representatives and takes place in late September / early October. 
Drive Safely Campaign Chair Responsible for coordinating and putting on the Drive Safely week events the week before Prom. 
Grant Chair Sets up grant committee, accepts teacher's grant applications and performs initial review. Presents grant requests to committee, records votes, sends approval/denial letters, coordinates check requests for grants and disperses checks as needed. 
Hospitality Chair Plans, organizes and facilitates food, beverage, set-up/clean-up, and decorations of various PTA events.  Acts as official host of a PTA in creating welcoming atmosphere at meetings and events. Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events. Maintains hospitality supplies and equipment and an updated inventory for them. Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget. Reports on hospitality plans at board meetings for forthcoming PTA events.
Membership Chair Responsible for coordinating all activities related to promoting, registering, and retaining PTSA memberships. Coordinates all membership incentives.
Newsletter Chair Gathers information and sends out a weekly email newsletter to parents of students. Responsible for maintaining and confirming Boca High calendar information with the Administration Office. They also work with the Boca High PTSA webmaster to have the weekly newsletter on the Boca High PTSA website. 
Reflections Chair Oversee the committee’s planning and implementation of the program at your school. Register your PTSA online. Promote the Reflections program to local students, teachers, parents, and the community as a whole through flyers and newsletters. Establish a program timeline; when do you plan on passing out the flyers to students, when will art work deadline for submittal be due among other dates. Recruit other committee members, Reflections judges, and volunteers as needed. Distribute and answer questions about the rules, deadlines, and student entry forms. Collect student entries and verify they meet all eligibility requirements. Coordinate the local judging process. Host recognition activities for participants and winners. Return entries to students. Evaluate the process at the end of the year and make recommendations for improvements.
Scholarship Chair Under the guidance of Greenwich Scholarship Association, sit through three straight days of applicant interviews in late April and provide input to that process. Follow up with our Treasurer and GSA disbursements. Attend two Awards ceremonies. Provide a report to the PTA Board and membership as needed. Other meetings with GSA outside of interview days are also required.
Student Involvement Chair Promote student membership. Highlight benefits of involvement such as PTSA scholarships, community service opportunities, and enhancement of college and job applications. Develop and implement programs that are relevant and that involve both students and adults. Include students in the initial planning stages as well as in the execution of the projects. Publicize activities through the PTA/PTSA newsletter, fliers, marquees, school website, e-mail blasts, social media, personal telephone calls and local newspapers. Elect students as officers.
Teacher's Appreciation Chair Works within a budget to provide as many centralized elements of the Teacher Week as possible. Picks dates and decides on an activity for each day usually including a breakfast and snack event. Open to creativity and economizing ideas. Must be available the entire week, which coincides with the National Teacher Appreciation date. Communicates in advance to the five House Volunteer Coordinators, to check on their contributions (via volunteers).
Student Editor  
Student Historian  
  • Captures, assembles and preserves record of activities and achievements of a PTA
  • Collects volunteer hours for PTA meetings and events
  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
  • Copies for minutes, procedure book and, if applicable, president’s memory book
  • Displays or presents brief overview of PTA year at meeting near the end of the school year
Student President (Blue/Gold Lunch)  

Student President

(Blue/Gold Lunch)

 

 

Updated: 7/7/19

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